Club Rules

LTRC Constitution

1.      Name

The club shall be known as the Lower Thames Rowing club, herein after known as the club.

2.      Objectives

The objectives of the club are to further the sport of rowing both recreational and for competition in coastal boats and to provide facilities both practical and social for the

3.       Classes of Membership

  1. Full Member                 Over the age of 18
  2. Family Members                 The spouse and or children under 18 of a full member
  3. Cadet members: Under the age of 18.  Cadet members aged over 16 can row on scheduled club rows with a DBS checked Duty Officer as part of the crew.  Those aged between 13 and 16 can row on scheduled cadet only rows with a DBS checked Duty Officer in the crew. Cadet members below the age of 13 must be the child of a member.  This member must accompany their child on the cadet only row along with a DBS checked Duty Officer.
  4. Associate Members Do not have access to or use of club boats and equipment and may not keep a boat on club premises.

4.       Election

Candidates for election to membership shall make written application to the club secretary on the form provided. The power of election shall rest with the committee who may refuse to elect to membership any application without assigning a reason for so doing.5

5.     Restriction

A person who has been expelled from or refused membership of the British Rowing shall not be eligible for membership.

6.       Equal Opportunities Policy

The Club will ensure that the talents and resources of all members are utilized to the full and that no member receives less favorable treatment on the grounds of gender, disability, marital status, creed, social class, ethnicity, age or sexual orientation.

7.       Child Protection Procedures

The club accepts the policy and procedures relating to child protection, set out by the BR and requires members to accept them as a condition of membership.  To read these rules please follow this link http://www.britishrowing.org/sites/default/files/pages/22685/SPCG%20Policy%20Feb%202013_1.pdf

8.       Entrance Fee

Each applicant for membership shall, if his/her membership application be accepted, pay an entrance fee, the amount of which shall be determined by the committee at their discretion.

9.       Subscriptions

The subscription year will commence from 1st February.

The rates of subscription shall be determined by the members at the Annual General Meeting. Members who have not paid their subscription by the AGM will not be eligible to vote or row. Members who have not paid their subscription by the 1st May will incur a £10 penalty charge. Cases of hardship will be taken to the committee for consideration.

10.    Cessation of Membership

Any member may resign by giving notice in writing to the secretary.

Any member violating any of the rules or regulations of the club or being adjudged guilty of unsatisfactory conduct may, by resolution of the committee, be suspended or expelled. Any member suspended or expelled may appeal to a special general meeting if such an appeal is sponsored in writing and signed by not less than 12 full members.

A member shall be deemed to have resigned from the club if, after due notice in writing he/she has not paid by the June meeting the annual subscription which became due at the AGM.

11.     Disqualification From Holding Office

Only full members entitled to vote are eligible to hold office.

Any member under the age of 18 shall not be eligible for election to the committee of the club.

12.    The Committee

The committee shall conduct the affairs of the club as a whole and shall consist of a Chairman, Hon Secretary, Hon Treasurer, and other officers as deemed necessary, with up to 7 ordinary members. The Committee shall have the power to co-opt further members but they shall not have the right to vote at committee meetings.

Nominations for the position of all officers shall be put forward annually in the form of a ballot.

the term of office shall be for one year and members shall be eligible for re-election. Flag Officers i.e. Chairman and Vice Chairman shall serve a maximum tenor of three years.

13.    Duties of Committee

  1. Chairman — The Chairman will preside at all general meetings of the club and at all meetings of the committee. He or she shall be responsible for guiding the activities of the club in accordance with its general policy as expressed by the majority of its members. The Chairman shall represent or arrange for the representation of the club at BR regional level and at meetings of other organisations. He/she shall ex officio be a member of any other committee of the club.
  2. The Captain/s — The Captain shall be responsible for training, coaching and representation of the club in competitions.
  3. In the event of the fleet being established in other parts of the estuary the committee shall have the power to elect more Captains to represent those areas.
  4. Hon Secretary — The Hon Secretary will be responsible for the organisation of meetings of the committee of the club, the recording of minutes relating to such meetings and all correspondence relating to the general business of the club.
  5. Hon Treasurer — The Hon Treasurer will be responsible for the collection of all monies and shall keep such books of account as required by the AGM. The Hon Treasurer shall audit books annually and shall produce at the AGM accounts showing the financial state of the club accompanied by the Hon Auditors report.

14.    Club Committee

  1. The committee is responsible for the general conduct of the clubs business ands activities.
  2. The committee shall meet at regular intervals during the year as required by the business to be transacted.
  3. Special meetings of the committee shall be called by the Hon Secretary on instructions from the Chairman, of not less than three committee members.
  4. A quorum shall consist of not less than five members.
  5. In the case of casual vacancy among the committee the said committee shall be entitled to appoint another eligible person to act until the next AGM. If any member be absent from 3 consecutive meetings of the committee that person shall vacate their position on the committee automatically unless in the opinion of the committee their explanation is satisfactory.

15.    General Meetings

  1. An Annual General Meeting shall be held in March of each year. There shall be laid before the meeting a statement of accounts made up to the first day of the month of February immediately preceding.
  2. An Extraordinary General Meeting shall be called on the instructions of a simple majority of the committee or on a requisition signed by not less than 12 of the members of the club entitled to vote.
  3. Not less than 21 days clear notice shall be given, specifying to all members the time and business of the General Meeting.
  4. Motions for discussion at AGM not of origin from within the committee shall be lodged with the Hon Secretary at least 30 days preceding the AGM and be proposed and seconded by two full members entitled to vote.
  5. At any general meeting a resolution put to the vote of the meeting shall be decided by a show of hands, of the entitled to vote, except when more than one nomination has been received for a position on the committee, in which case voting will be by secret ballot.
  6. At all General Meetings the Chairman will preside, or in his/her absence the voting members present will elect a Chairman for the meeting.
  7. At all General Meetings not less than 20 members of the club entitled to vote shall constitute a quorum.
  8. Absences of quorum — If after half an hour from the time appointed for the meeting a quorum is not present the meeting, if called at the request of the member, shall be dissolved. In any other case the meeting shall be adjourned until a time and place to be fixed by the committee. If a quorum is not present within half an hour from the time appointed for an adjourned meeting the members present shall forma quorum.
  9. Accidental omission to give notice of a meeting to, or the non-elected notice of, a meeting by any member shall not invalidate the proceedings of a meeting.

16.    Liability

The General committee shall manage the affairs of the club. Financial or legal liability incurred in the rightful exercise of their office shall not however be the person liability of the committee but shall be the responsibility of the club as a whole.

17.    Voting

Only full members and family members over the age of 18 years are entitled to vote at all meetings.

18.    Alteration of the Constitution

This constitution shall not be altered, amended or rescinded except by a general meeting of the club.

A resolution to give effect to a change must be passed by at least 75% of the members present at General Meeting and voting on his behalf.

19.    Auditor

Every AGM shall appoint an Hon Auditor who shall at least once in every year examine the accounts of the club and ascertain the correctness of the income and expenditure accounts and of the balance sheet.

20.   Distribution of Profits

In no circumstances can any profit be distributed to members but any profits earned shall be used in furthering the objects of the club.

21.    Termination

The club shall not terminate except by a resolution of a Special General Meeting convened for the purpose and in such an event any surplus assets shall be handed over to a body or bodies with similar objects or to a charity or charities agreed by the meeting which formally terminates the club.

22.   Power of Decision

Any matter not provided for in this constitution or any question over the interpretation of it shall be dealt with by the committee whose decision shall be final.

23.   Safety

The committee shall appoint a member to act as Safety Adviser whose duty it will be to understand the requirement of the ARA Code of Practice for Water Safety and advise on their prominent display their observation and their implementation at all times.

 

Revised Rules Updated March 2016